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Salary Slip Generator
Use this free salary slip generator to build a clean, professional payslip in seconds. Enter the employee and employer details, add the earnings and deductions, and the tool instantly calculates gross pay, total deductions, and net pay — then shows a printable payslip preview you can print or save as a PDF. It runs entirely in your browser, needs no sign-up, and nothing you type is stored or shared.
Earnings
Deductions
| Item | Amount |
|---|---|
| Basic pay | $3,000.00 |
| Allowances | $500.00 |
| Overtime pay | $200.00 |
| Gross pay | $3,700.00 |
| Income tax | −$400.00 |
| Retirement / pension | −$185.00 |
| Other deductions | −$50.00 |
| Total deductions | $635.00 |
| Net pay | $3,065.00 |
Salary Slip
Employee: John Carter | Job title: Sales Associate
| Earnings | Amount |
|---|---|
| Basic pay | $3,000.00 |
| Allowances | $500.00 |
| Overtime pay | $200.00 |
| Gross pay | $3,700.00 |
| Deductions | Amount |
|---|---|
| Income tax | $400.00 |
| Retirement / pension | $185.00 |
| Other deductions | $50.00 |
| Total deductions | $635.00 |
| Net pay | $3,065.00 |
Anatomy of a payslip
Every payslip has the same four parts: a header with names and the pay period, an earnings section, a deductions section, and the net pay at the bottom.
How it works
A salary slip answers one simple question: how much of the pay did the employee actually take home, and why? The generator builds the answer in three steps. First, it adds up everything the employee earned. Second, it adds up everything that was taken out. Third, it subtracts the deductions from the earnings to get the net pay.
Earnings. Basic pay is the fixed salary for the period — the amount agreed in the employment contract. Allowances are extra payments on top of basic pay, such as a housing allowance, a transport allowance, or a meal allowance. Overtime pay is what the employee earned for hours worked beyond the normal schedule. All three are added together to give the gross pay, which is the total pay before anything is taken out.
Deductions. Income tax is the tax withheld from the pay and sent to the tax authority. The retirement or pension contribution is the amount set aside for the employee's future retirement fund. Other deductions cover anything else that comes out of the pay, such as a loan repayment, a uniform charge, or a voluntary deduction the employee agreed to. The generator keeps every deduction generic on purpose, so the slip works for any employer, in any country, without country-specific fields.
The payslip preview. Below the breakdown table, the tool draws a clean payslip with the employee and employer names, the pay period, the earnings and deductions tables, and the net pay highlighted in blue. Use the Print payslip button to print just the slip, or save it as a PDF from your browser's print dialog. Because everything runs in your browser, you can generate a slip for a different employee by simply changing the names and figures — no account, no upload, no waiting.
Worked example
Let's work through the default example on this page, for John Carter, Sales Associate at Acme Retail LLC, for November 2026, step by step.
First, the earnings. His basic pay is $3,000, his allowances are $500, and his overtime pay is $200. Adding them together gives the gross pay: $3,000 + $500 + $200 = $3,700.
Next, the deductions. His income tax is $400, his retirement contribution is $185, and his other deductions are $50. Adding them together gives total deductions of $400 + $185 + $50 = $635.
Finally, subtract the deductions from the gross pay: $3,700 − $635 = $3,065. That is John Carter's net pay for November 2026 — the amount he actually receives. Type the same numbers into the generator above and you will get exactly $3,700 gross, $635 in deductions, and $3,065 net, with the same payslip preview.
Try a second case to see how the slip changes. Suppose a part-time employee has basic pay of $1,200, no allowances, and overtime of $80, so gross pay is $1,280. If income tax is $100, the retirement contribution is $64, and there are no other deductions, total deductions are $164 and net pay is $1,280 − $164 = $1,116. The same three steps always apply, whatever the numbers are.
FAQ
What is a salary slip (payslip)?
A salary slip, also called a payslip, is a document an employer gives an employee each pay period. It shows how much the employee earned, what was taken out in deductions, and the final amount paid. It works as proof of income for the employee and as a clear record for the employer, and it is often needed when applying for a loan, renting a home, or filing taxes.
What should a payslip show?
A complete payslip should show the employee's name and job title, the employer's name, and the pay period. It should list each earning separately — basic pay, allowances, and overtime — and each deduction separately, such as income tax, retirement contributions, and any other deductions. It should also show the gross pay, the total deductions, and the net pay, which is the amount the employee actually receives.
How is net pay calculated?
Net pay is gross pay minus total deductions. First, add up all earnings — basic pay plus allowances plus overtime — to get the gross pay. Then add up all deductions — income tax plus retirement or pension contributions plus any other deductions. Finally, subtract the total deductions from the gross pay. For example, gross pay of $3,700 minus deductions of $635 gives net pay of $3,065.
Can I print or save the payslip?
Yes. Click the Print payslip button under the preview and your browser's print dialog will open. From there you can print a paper copy or choose Save as PDF to keep a digital copy. The printed version contains only the payslip itself, not the calculator or the rest of the page, so it looks clean and professional.
Is my data stored anywhere?
No. The salary slip generator runs entirely in your browser. The names, pay figures, and deductions you type are used only to build the payslip on your own device. Nothing is uploaded to a server, no account is needed, and nothing is stored or shared. Closing the page clears everything you entered.